Top Tips on How to Run a Team-Building Event

Top Tips on How to Run a Team-Building Event

Team-building events is a great way of bringing individuals together to develop, learn and have fun as a team. These events can not only be enjoyable on the day, but can also have a long-lasting impact on the effectiveness of the team. Here are some tips for planning, executing and following up on a team-building event to help ensure its success.

Establish a goal for your team building event

It is very important to decide how you want the team building activity help your team develop and learn. For example, your aim might be for the team to develop their decision-making, problem-solving or communication skills. Having a clear idea about the goal of the event will help you to source activities that are appropriate and relevant to your objectives.

Budgeting and timeframe

It is important to establish a clear budget for your event. Depending on the size of your event, costs might include venue hire, travel, catering or accommodation. A cost is also likely to be associated with any activities delivered by an external facilitator. At this stage, it is also important to consider how long your event should last. You should also give some consideration to the cost of taking team members away from their day-to-day roles and the pressure this might put on other teams or individuals.

Get your team involved

One of the most effective ways to ensure your team’s buy-in for a team-building event is to encourage them to participate in its planning and design. Explain in a team meeting or email that you intend to hold an event, and outline its objectives. Then ask team members to suggest the activities they feel would be particularly relevant. You may also wish to ask them to suggest venues or locations for the event. Add the team members to an online shared platform such as Google Doc and ask them to share their thoughts. While you might not be able to implement everyone’s ideas, being asked to contribute will help spark your team’s interest and enthusiasm for the event.

Source activities for the event

Having established a purpose, budget and timeframe for your event, the next step is to start sourcing appropriate activities for it.

Make it inclusive

For a team-building event to be effective, it is important for the whole team to participate fully and to feel comfortable in doing so. If you are considering incorporating any outdoor or unusual pursuits into your event it is vital to check how all your team members feel about this.

Provide some variety

To ensure the event is as engaging and enjoyable as possible, it is important to provide team members with a variety of activities. Having a varied programme of events will help to ensure the team-building session is interesting and productive, and that team members participate fully.

Decide how to run the event

Depending on the nature and purpose of the event, you may wish to ask an external trainer or facilitator to run the team event. It can often be helpful for you, as manager, to participate in such events, rather than run them. Doing this can help you to develop relationships with employees and demonstrate that you are a team player as well as a manager.

Provide guidance, not instruction

Whether you are facilitating the event or taking part in it, it is important not to be overly directional when interacting with your team members. While you should be prepared to provide guidance and support if team members need it, it is important to encourage everyone to get involved and to give others the chance to take the lead when the opportunity arises.

Maintain energy levels

On the day, set a good example by being positive and upbeat and participating fully in all the activities (if you are not the facilitator). This will encourage your team members to do likewise and engage fully with the team-building event.

Translate the team building event into action in the workplace

Following up on your team-building event is an important way of ensuring that its effects have a long-lasting impact on your team. At the beginning of the first working day after your team event, gather the team together to reflect on your collective experiences. Ask your team members to consider whether the original objectives for the event have been met, and what additional work might need to be done to ensure they are fully realised. Encourage your team members to reflect on what they learned during the event, and how they intend to use this new-found knowledge or experience in the workplace.

Ask for feedback

Finally, to evaluate the success of your team-building event properly, it is a good idea to ask team members for some detailed feedback. Get the feed back by doing a survey or questionnaire, or as part of a team or one-to-one meeting. You may wish to ask for feedback about the suitability of the activities, the structure of the event and the effectiveness of the facilitator. Use this feedback to reflect on lessons learned and consider what went particularly well, as well as what you might wish to do differently in the future.

Here is a video of one of our team building events. Please get in touch to organise your drumming and body percussion team building event.

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